Report Forms
Coplogic™ Ethos allows you to create new reports by entering data in templates that are designed to mirror your agency forms. You can also edit your existing reports, depending on the type of form and its status.
 | This document often uses the terms report and report form to mean incident reports, citations, warnings, tow forms, driver exchanges, and so on. |
See the following table for information about working with report forms. Images in the table are based on generic forms - your agency forms may appear differently.
| Item | Description | ||
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| Form Templates | Your agency may have multiple form templates for different types of incidents or violations. Examples include Crashes, DUI, Hit and Run, Parking, Speeding, Tow, Vandalism, and so on. | ||
| Required Fields | Required fields on a form are denoted by red text (or another color depending on the color theme you have selected - see Change Layout Settings for information about changing your Ethos color
theme). All required fields must be completed before the system will allow you to submit a report or issue a citation. Additionally, entered data must meet the validation rules/criteria your agency has prescribed for the field. You will receive a validation error if the length or type of entered data doesn't meet specified parameters for that field. Note that all validation errors must be resolved before you can submit the report or issue the citation. 
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| Auto-population | The system may automatically populate some fields based on rules defined for the field (for example, agency or user information). | ||
| Date and Time Fields | For date fields, click the calendar icon and select the appropriate date from the pop-up calendar. Likewise, for time fields, click the clock icon and enter the hour and
minutes.
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| Drop-down menus | Some fields have pop-up menus that appear when you click in the field. You can either scroll through the list to find the choice you need, or you can start typing its name
in the blank field to quickly go to that entry on the list. When you find the entry you want (it will be highlighted), click on it to select it.
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| Page to Page Navigation | To move from one page to another in the form, click the Next or Previous button at the bottom of the page. Alternatively, you
can select a page or section from the list in the left pane.
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| Saving Data | To save your input at any time while completing the form, click Save. You will also be prompted to save your changes whenever you exit the form. (The system also performs auto-saves on a regular basis when you are working online.) | ||
| External Sources | If enabled for your agency, data from external sources can be used to auto-populate various fields on the form. These sources could include:
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| Speech to Text | Some sections of a report (such as Narrative) may provide speech to text capabilities. If present, click the Record or Mute/Unmute icon to start recording. | ||
| Signing a Report | If a form requires your signature, you can sign it digitally by drawing your signature using your mouse or touch pad. (If using a touchscreen device, you can draw your
signature using your finger or a stylus.)
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| Submitting a Report/Issuing a Citation | If the Submit and Issue Citation buttons are disabled, it is likely because data for required fields is missing or invalid. After all issues have been resolved and the form passes validation rules, the Submit and Issue Citation buttons are enabled. |
